Iâ€™m a software trainer by day so I have several â€œtrue lovesâ€ in the software realm. But as a writer, my hands down favorite lately is OneNote 2010.
I. Heart. OneNote.
What is it, and where do I find it?
OneNote is a planner and note taking software. Capture text, images, video and audio notes, and keep important information readily available. If youâ€™re the organized type, itâ€™s likely that you have a binder with all of the research information and pictures for your book. Youâ€™ll find OneNote in your START menu (Start\Programs\Microsoft Office\OneNote 2010).
OneNote allows you to keep this information in the same format electronically so itâ€™s searchable.
I could do several posts on the topic (and I probably will) but when I stopped to think about what I use the MOST in the program, it was pretty easy to come up with my Top Ten fave features.
#10 â€“ ToDo Lists
OneNote allows you to insert handy checklists. You just check off the item when youâ€™re done and you can keep it for posterity or edit the list as you move to a new day.
How to do a check list:
Click to type in your OneNote notebooks page (top tabs are sections, right side tabs are pages) and type â€œCtrl+1â€
In the top middle of your Home ribbon in OneNote, there is a â€œTo Doâ€ button
Type your To Do
Use the Ctrl+1 shortcut key again to add more checkboxes
Note: Youâ€™ll see lots of keyboard shortcuts through this document and for once, the Mac users are out of luck. OneNote is a PC only product. Incidentally, my favorite shortcut is Ctrl +PageDown to â€œflip thruâ€ the pages in any section of your notebook.
Why is this exciting? One Note has a series of Tags that you can add to any page that are easy to search by with the â€œFind Tagsâ€ button on the ribbon. Iâ€™m copying and pasting a screen shot of the Tags drop down to the right but there are even more than are listed. This feature makes me SQUEE!
#8 â€“ Sync up OneNote between your phone and computer
Yes, you heard me! If you have a smart phone, it can synchronize with the OneNote on your computer. Sign me up!!Note: You need to first set up the app on your smart phone and you must also set up your SkyDrive, which is helpful to do anyway.
Note: SkyDrive is only available with OneNote 2010! It will not work with the older versions.Tips on setting up your SkyDrive in OneNote and getting the iPhone app are here (along with a ton of other amazing OneNote answers).
#7 â€“ Tables and Charts (which can be sent to Word or Outlook!)
Who doesnâ€™t love a good tableâ€¦perhaps you need one listing scene elements? You can create tables and charts directly on a OneNote page and then:
Copy and paste it to Word
Right click on your OneNote table and choose â€œCopy Link to Paragraphâ€ to embed it in a document anywhere else on your computer. (If you havenâ€™t set up SkyDrive, the One Note file and the file where you pasted the link must be on the same computer!)
#6 â€“ Hyperlinks to anywhere
You can copy or create hyperlinks from any page, anywhere, and put it in your notebook page. Iâ€™m thinking of keeping an active writing notebook with tabs for each topic to store the amazing links that I run across in my web surfing. My bookmarks tend to get lost because thereâ€™s so many.
#5 â€“ Print to OneNote
When researching, you can send a whole page or part of a page directly to OneNote. Click Ctrl +P on your keyboard (or you can choose File –> Print) and your page is sent to an unfiled note in OneNote, which can be moved to any section or page.
Note: Youâ€™ll see your â€œUnfiled Notesâ€ tab at the top of your OneNote screen.
#4 â€“ Send whole or part of any page to OneNote
When researching, as I said in #5, you can send a whole page or part of a page directly to OneNote. Ctl +P and your page is sent to an unfiled note in OneNote, which you can move to any section or page.
Imagine surfing the web and pulling up a side note by either pressing the Windows logo button + N or clicking the N(OneNote) icon button in the task bar (down by the time) and being able to jot down your notes to keep in your bookâ€™s OneNote binder.
Again, this shortcut automatically files it in the Unfiled Tab in OneNote, which you can move around.
#3 â€“ Audio and Video Files
OneNote will also add audio or video files to your notebook pages. It can even record the same right into a page! Now that weâ€™re in conference season, Iâ€™ve made the goal of adding my meeting and class notes into OneNote, and then recording those extras things that I didnâ€™t get down in my notes.
#2 â€“ You can attach files to any page in OneNote.
Can you writers say character charts? Photos? I thought of moving this higher on the list, itâ€™s so sublimely amazing.
From your Windows Explorer, click and drag any file onto a OneNote Page. You will get the following dialog box:
You can insert a hyperlink, or choose the second option to have an icon on your page that you double-click on to open the file. But the last choice (to insert the file as a printout)? LOVE IT! I used this with a chapter meeting handout to make my notes next to the speakers content. It saved me a ton of time.
And my #1 FAVORITE thing in OneNote is:
OneNote doesnâ€™t have a Save button. OneNote automatically saves your work on an almost constant basis in the background. This means I donâ€™t lose work, even if forget to save.
p.s. If you want to save your notebook with a new name you can use the Save As feature located under the File menu. Also, if youâ€™re using the SkyDrive sync feature, you need to be sure to sync before you go on the road. OneNote auto-saves, but it doesnâ€™t auto-sync!
For those of you who like to handwrite your notes, there is a product called Capturx for OneNote â€“ Itâ€™s a digital pen thatâ€™s compatible with the app. AwesomeSauce!!
Does OneNote sound like it would be helpful to you? Do you have questions, or shortcuts youâ€™d like to share? Iâ€™d love to chat with you in the comments!
About Jenny Hansen
Jenny fills her nights with humor: writing memoir, womenâ€™s fiction, chick lit, short stories (and chasing after her toddler Baby Girl). By day, she provides training and social media marketing for an accounting firm. After 15 years as a corporate software trainer, sheâ€™s digging this sit down and write thing.
Great blog! Sooo informative! Thank you for providing us with the great info. And from the techno guru herself!
on April 18, 2012
Jenny, thank you for sharing this. I have OneNote on my computer and never knew. Of course, knowing and learning to use it are two different things. lol However, I will bookmark the pages and see what I can do. Thank you.
Marianne H. Donley
on April 18, 2012
There is indeed a OneNote app for the iPad. And it's free.
on April 18, 2012
Thanks, Jenny, this sounds really useful. And if I ever get MS Office, I'll probably use it. In the meantime, I'm stuck with my little text editor for notetaking. Don't suppose OneNote comes in an iPad app? I'll check.